HJC Lettings

STEP 1 | Let’s start from the beginning
  • Get the property ready for viewings
  • Provide us with a set of keys for access when you are not around
  • Sign our Terms of Business via Docusign
  • Our lettings team will pop round to have a look over the property and you can inform us of any of the idiosyncrasies
  • An EPC, Energy Performance Certificate will need to be organised prior to marketing
  • We will arrange for photos to be taken and for a floorplan to be arranged
  • We’ll upload the property to Rightmove, Zoopla and our website, to ensure you have maximum coverage
STEP 2 | Legal and Recommended Requirements
  • As mentioned, an EPC will need to be provided if you don’t already have one. This is a legal requirement and is valid for 10 years. We can organise this on your behalf. The cost for this is circa £75 + VAT
  • Written consent may be required if you are renting out a flat in a managed block from the freeholder. Please make sure you get this prior to the tenants taking occupancy
  • You will need to contact your Insurance company and change the insurance to a Landlords Building Insurance with an element of contents insurance. Tenants will be responsible for organising contents insurance
  • If the property has gas, we will need to organise a Landlords Gas Safety Certificate to be carried out by a registered Gas Safe Engineer, prior to the tenant taking occupancy. This must be supplied to the tenant before they move in. It is valid for one year
  • If the property is left furnished, you will need to organise an electrical test, especially PAT testing any freestanding electrical appliances, including lamps
  • Smoke detectors must be fitted on each floor, ideally hard wired in. A CO detector must be fitted near any solid fuel (i.e open fire). We also strongly recommend one is fitted near the boiler
  • Being a member of the DPS, we will lodge your tenants deposit. Should you be a Let Only Landlord and wish to hold your own deposit, you will need to supply us with your deposit registration details at your earliest opportunity
STEP 3 | Offer times
  • As and when we receive an offer, we will contact you and provide you with all the details. All offers must legally be put forward
  • When putting forward an offer, we ask tenants to complete a Tenant Application form, supplying all the information we require, to give you the essential data about the prospective tenant
  • Please give any offer thought and consideration, however act decisively. Any super, ready and willing tenant will not hang around for long. Prospective tenants usually like to tie up a deal on the same day
  • When making a decision please take into account all factors. It is not always about the best price. Quality is better than quantity when selecting the ideal tenant
  • Our team are always up to speed on the current market trends, so if you have any questions at all, please do not hesitate to get in touch
STEP 4 | Tying up that offer and starting the tenancy
  • Once you have accepted the offer, we will take a holding deposit from the tenants and begin their referencing. References are usually turned around in 72 hours
  • When the tenants have (of course) passed their references, we will draw up the tenancy agreement
  • Please read through the Tenancy Agreement with care and sign via Docusign
  • Settle and close any utility bills, whether in your name or the previous tenants
  • If the property is managed please supply us with two more sets of keys otherwise provide us with one more set
  • We will provide you with a quote for a professional Inventory and Check In with one of our recommended companies. Once this has been approved we will arrange this to be carried out and organise the Check In time with your new tenants
  • We highly recommend the property is professionally cleaned, setting the precedent for the tenancy and committing the tenants to hand it back in the same condition.
  • When the tenants have moved in, we will supply you with a statement within 3 working days and balance from the final funds, or inform you of any funds you may owe us
STEP 5 | Property Management

If you make the smart move and sign up for us to manage your asset, we can ensure you that you have left your property in the safest hands.

We really do go above and beyond to make sure you are getting the best service and your property is being looked after and well maintained.

STEP 6 | Make sure you pick the right level of service for you
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